Produce Documents

Face to face duration: 1 day

Course Objectives

This one (1) day course is designed equip students with the skills and knowledge required to design and produce various business documents and publications.

Learning Outcomes

Upon completion of this course, students will be able to:

  1. Identify a variety of business documents and understand their use
  2. Select appropriate technology and software programs for business document production
  3. Select appropriate layouts and styles according to the recipient, the information and organisational requirements
  4. Identify, open, design, generate and store documents according to task and organisational requirements
  5. Apply a range of functions to ensure consistency of business documents
  6. Complete documents production within designated time lines according to organisational requirements
  7. Check documents produced to ensure it meets task requirements for style and layout
  8. Store documents appropriately and save document to avoid loss of data
  9. Proofread document for readability, accuracy and consistency in language, style and layout prior to final output
  10. Make any modifications to document to meet requirements
  11. Name and store document in accordance with organisational requirements
  12. Print and present document according to requirements

Benefits

  • Identify a range of business documents including their individual uses, formats, layouts etc
  • Understand the differences between documents and identify what type of document to use in a variety of situations
  • Understand the resources involved with the production of business documents
  • Understand the importance of planning prior to document production
  • Identify what resources are needed for document production prior to undertaking the task
  • Identify the common layouts and styles of business documents
  • Apply a variety of layouts and styles to business documents, taking in to account the recipient
  • Understand the steps involved in opening complex documents
  • Identify the importance to stakeholders of consistency in business documents
  • Learn the importance of sticking to deadlines when producing documents
  • Understand the importance of proof reading and double checking documents
  • Consider the importance of storing documents and the different methods for doing so
  • Consider organisational requirements when storing documents
  • Understand the steps involved with printing and presenting business documents

Topics

  • Identifying business documents
  • Key characteristics of business documents
  • The purpose of business documents - What to use and when
  • What resources do I need?
  • Planning for document production
  • Considering the recipient
  • The importance of consistency
  • Deadlines
  • Proof reading and editing
  • Presenting business documents
  • Storing documents

Audience

  • Anyone who holds responsibility for designing and/or producing business documents and publications

Format

  • Pair and group activities (physical and mental)
  • Videos
  • Experiential learning
  • Role plays

Program Outline

Day One

  • Overview of documents used in the workplace
  • Selecting and preparing resources
  • Designing documents
  • Producing documents
  • Finalizing documents
  • Storing documents

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Testimonials

"The Student Manual is a logical, carefully thought through and well presented document. The face-to-face facilitators are helpful, patient, knowledgeable and passionate. Thank you for the time and effort that blueVisions have put into preparing and supporting this course."

David Thorpe iiNet Australia

"Your personal contribution to our training has been invaluable. Your infectious high spirits and genuine want for our success have shone through. I sincerely thank you for your efforts over the past two years."

Stephen Davies Group Manager, Construction Services Group, NSW

"Your course made me realise how irrelevant what I was learning through my university course actually was to my job. Due to this, I will be seeking to complete the remainder of the modules in this diploma through blueVisions."

Damien Bleeker Project Coordinator, Liverpool City Council, NSW

"Thank you for a wonderful course....This has been by far the best development course I've ever been a part of."

David Darcy LSPSPO - Defence Materiel Organisation

"Having sat in at various times in both courses, as well as being present for the final summary and feedback sessions I was really impressed with the positive feedback and outcomes. The blueVisions trainers did an awesome job and really motivated and inspired both groups. The level of the course was spot on for each group."

Brian Clarke Leadership Development Coordinator, Gasco